Calendars of Deadlines Fall 2008 Calendar of Deadlines Spring 2008 Calendar of Deadlines Contractual Duties Unanswered Questions Links and References

Calendars of Deadlines

Fall 2008 Calendar of Deadlines

Mon	Aug 25	Spring schedule Draft #1 due
Tue	Sep 2	Department chairs meeting (12:30-1:30)
Thu	Sep 27	Spring schedule Draft #2 due
Tue	Oct 2	Department chairs meeting (12:30-2:30)
Thu	Oct 5	Spring textbook orders due
Tue	Oct 16	Spring schedule Draft #3 due
Wed	Oct 17	Box 2A application for Fall new faculty hires due
Fri	Oct 19	Applications, screening questions, and criteria due for Spring new faculty hiring
Mon	Oct 22	Summer schedule Draft #1 due
Mon-Wed	Oct 22-24	Paper screening for Spring new faculty hiring
Mon-Fri	Nov 5-9	Screening interviews for Spring new faculty hiring
Tue	Nov 6	Department chairs meeting (12:30-1:30)
Tue	Nov 27	Summer schedule Draft #2 due
Fri	Nov 30	Program Review update due
Fri	Dec 14	Summer schedule Draft #3 due
Tue	Dec 4	Department chairs meeting (12:30-1:30)

Spring 2008 Calendar of Deadlines

Fri	Jan 25	Fall schedule Draft #1 due
Tue	Feb 5	Department chairs meeting (12:30-1:30)
???	Feb 5 (?)	Resource allocation process due
Thu	Feb 21	Election of  next department chair
Thu	Feb 28	Fall schedule Draft #2 due
Tue	Mar 4	Department chairs meeting (12:30-1:30)
Fri	Mar 14	Fall schedule Draft #3 due
Mon-Fri	Mar 17-21	Spring break
Tue	Apr 1	Department chairs meeting (12:30-1:30)
???	Apr (early)	Flex proposals for Fall due
Tue	May 6	Department chairs meeting (12:30-1:30)

Contractual Duties

According to section 6.2.3 of the United Faculty contract [Nov 15, 2007], the duties of the department chair are

6.2.3 Department Chairpersons:

6.2.3.1 Elections/Term: Department chairpersons shall be elected for two (2) year terms from and by the regular and contract employees of the department. Such chairpersons may be recalled by two-thirds (2/3) vote of the same constituency.

6.2.3.2 Job Description for Department Chairpersons: The following duties and responsibilities shall apply:

• 6.2.3.2.1 Represent the department and act as liaison between the management and department members.

   
• 6.2.3.2.2 Listen to student inquiries, complaints and grievances about department members and matters. Investigate and attempt to resolve matters on a department level.

   
• 6.2.3.2.3 Attempt to resolve department member inquiries, complaints and grievances on a department level.

   
• 6.2.3.2.4 Coordinate the preparation and submission of class schedules to Division Chair.

   
• 6.2.3.2.5 Participate in the hiring process for full and part-time faculty.

   
• 6.2.3.2.6 Recruit faculty to serve on selection committees for regular and part-time instructors in the department.

   
• 6.2.3.2.7 Coordinate the development of evaluation committees for part-time and substitute instructors.

   
• 6.2.3.2.8 Assist in the orientation of new faculty.

   
• 6.2.3.2.9 Recommend, monitor and maintain department budgets.

   
• 6.2.3.2.10 Represent or delegate representation of the department at appropriate division / administrative / college / district meetings.
   
• 6.2.3.2.11 Coordinate the development of course reviews, revisions, additions, and deletions. Supervise changes in course outlines and catalogue changes.
   

• 6.2.3.2.12 Be responsible for meeting Curriculum Committee deadlines and seeing changes through the Curriculum Committee.
   
• 6.2.3.2.13 Disseminate information about curriculum changes to department members.
   
• 6.2.3.2.14 Convene department meetings as often as necessary.
   
• 6.2.3.2.15 Assist with student recruitment and community outreach when appropriate.
   
• 6.2.3.2.16 Coordinate program review and institutional planning.
   
• 6.2.3.2.17 Assist with the maintenance of files on current course outlines, syllabi, textbook orders and class schedules.
   
• 6.2.3.2.18 Assist in the development of grant applications and special funding.
   
• 6.2.3.2.19 Assist in monitoring the use and condition of facilities equipment assigned to the department.
   
• 6.2.3.2.20 Provide appropriate input for the evaluation of all classified staff.
   
• 6.2.3.2.21 Evaluate, when appropriate, tutorial and student employees.
   
• 6.2.3.2.22 Assist counselors /advisors and the articulation officer to clarify and update information on departmental courses.
   
• 6.2.3.2.23 Advocate on behalf of the department and work with the administration to effect changes requested by the department.
   
• 6.2.3.2.24 Disseminate appropriate information.
   
• 6.2.3.2.25 Assist in implementing district and state mandated changes.
   
• 6.2.3.2.26 Coordinate the development and maintenance of departmental guidelines.
   

6.2.3.3 Evaluation: When the manager perceives there is a performance problem based on the approved duties and responsibilities of the department chair, the manager will meet with the department chair to attempt resolution at this level.

• 6.2.3.3.1 If the problem is not resolved at the first level, the manager may notify in writing the department members, as defined by the department bylaws, regarding the nature of the performance problem, citing specific duties of the job description that the manager believes are not being performed adequately.

• 6.2.3.3.2 Members of the department will then design and conduct a departmental peer evaluation of the chair's performance based upon the relevant areas of the department chair description.

• 6.2.3.3.3 The department will then meet with the department chair to discuss the findings of the peer review and take appropriate action if necessary.

Unanswered Questions

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Links and References

• UF contract